Back to search.Abroad Experience International - Administrative Assistant / Secretary - English - Utrecht Area
| Employment Type: | Temporary |
| Location: | Utrecht - Utrecht, The Netherlands, 3811LP |
| Salary: | Negotiable |
| Languages: | English |
Advertiser Details
- Name:Abroad Experience International
- Posted:08-03-2012
- Code:47202016 - 4846
Main Tasks :
The Administrative Assistant provides administrative support through planning, tracking and following up on all (project) deadlines, arranging, preparing, and managing correspondence, presentation, campaigns, reports, travel and meetings for the Department. The Administrative Assistant will be interfacing with all levels of the organization as well as with external parties.
* Perform clerical duties including, but not limited to, typing, filing, arranging calendars and appointments, etc
* Provide tracking information on marketing programs, actions and deadlines
* Preparing letters, mailings, reports and other documents
* Prepare and make presentations (using PowerPoint)
* Maintaining a complete and accurate filing system
* Booking of travel arrangements, including: flights, taxis, and hotels
* Arranging conference calls, meetings; when required reserve facility and/or equipment, prepare meeting agenda
* Manage incoming phone calls, messages, and call backs to follow up
* Update and chase delegated tasks to ensure progress to deadlines
* Administration of expenses for the department
* Ad hoc projects as assigned
Requirements :
* Diploma or equivalent with 3 to 5 years experience in a similar role supporting a department preferable in an international company.
* Comprehensive knowledge & experience with computers and excellent level of Windows, including MS Word, Excel, and Power Point is required.
* Experience with Project Planning tool, preferably Microsoft Office Project and/in combination with Celoxis
* Ability to pay close attention to detail.
* Ability to prioritize tasks to enhance results.
* Well organized, accurate and excellent in administrative tasks
* Must be persuasive, tenacious, deadline driven and have the ability to plan and prioritize
* Fluent in English, any additional European language is a plus.
* Ability to work with co-workers in a professional, respectful, cooperative, and courteous manner.
* Regular and punctual attendance is required .
* Must be flexible and able to adapt quickly to changes.
* Demonstrate pro-active, positive, customer service, and team-oriented demeanor.
* Ability to communicate with all levels of the organization
* Please note this is a highly administrative position and requires someone who likes & aspires to be in an administrative role
Other Information :
A full time job (40 hours) temporary contract with a view to go permanent. Good working conditions and plenty of career opportunities. The salary depends on experience and education.
The Administrative Assistant provides administrative support through planning, tracking and following up on all (project) deadlines, arranging, preparing, and managing correspondence, presentation, campaigns, reports, travel and meetings for the Department. The Administrative Assistant will be interfacing with all levels of the organization as well as with external parties.
* Perform clerical duties including, but not limited to, typing, filing, arranging calendars and appointments, etc
* Provide tracking information on marketing programs, actions and deadlines
* Preparing letters, mailings, reports and other documents
* Prepare and make presentations (using PowerPoint)
* Maintaining a complete and accurate filing system
* Booking of travel arrangements, including: flights, taxis, and hotels
* Arranging conference calls, meetings; when required reserve facility and/or equipment, prepare meeting agenda
* Manage incoming phone calls, messages, and call backs to follow up
* Update and chase delegated tasks to ensure progress to deadlines
* Administration of expenses for the department
* Ad hoc projects as assigned
Requirements :
* Diploma or equivalent with 3 to 5 years experience in a similar role supporting a department preferable in an international company.
* Comprehensive knowledge & experience with computers and excellent level of Windows, including MS Word, Excel, and Power Point is required.
* Experience with Project Planning tool, preferably Microsoft Office Project and/in combination with Celoxis
* Ability to pay close attention to detail.
* Ability to prioritize tasks to enhance results.
* Well organized, accurate and excellent in administrative tasks
* Must be persuasive, tenacious, deadline driven and have the ability to plan and prioritize
* Fluent in English, any additional European language is a plus.
* Ability to work with co-workers in a professional, respectful, cooperative, and courteous manner.
* Regular and punctual attendance is required .
* Must be flexible and able to adapt quickly to changes.
* Demonstrate pro-active, positive, customer service, and team-oriented demeanor.
* Ability to communicate with all levels of the organization
* Please note this is a highly administrative position and requires someone who likes & aspires to be in an administrative role
Other Information :
A full time job (40 hours) temporary contract with a view to go permanent. Good working conditions and plenty of career opportunities. The salary depends on experience and education.
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