Terug naar zoeken.Unique Multilingual - Executive Assistant with hospitality background
| Type baan: | Permanent |
| Locatie: | The Hague - Zuid-Holland, The Netherlands |
| Salaris: | 2300 € / month |
| Talen: | Engels |
Details van de adverteerder
- Naam:Unique Multilingual
- Geplaatst:19-02-2012
- Code:2011019122
About the job :
As an executive assistant you will provide a high level and highly skilled administrative and secretarial/clerical support to the Executive Services Unit or to other Executive/General Management, as required.
Additional Tasks:
- Organize office operations and procedures for the efficient flow of work within the Executive Services Unit.
- Establish and maintain effective working relations with a wide spectrum of employees, officials and the general public.
- Open, read and prioritize incoming mail.Handle routine requests on own initiative.
- Compose and type general correspondence as required by the Unit/Supervisor
- Provide typing services to the Manager, and to subordinates and visitors as required.
- Maintain appointment calendar, resolves schedule conflicts, and schedules meetings as directed.
- Coordinate planning and logistics for business trips, conferences and large meetings, ensuring that all arrangements are complete and of acceptable standards, as required.
- Receive visitors and phone calls, tactfully determines the nature of the call, and refers to appropriate individual or handles the business personally.
- Implement procedures for schedules and coordinates the processing and maintenance of record keeping and filing systems.
- Handle strictly confidential information in the most ethical/confidential manner.
- Check deadlines on incoming requests to ensure office work continues to flow smoothly.
- Verify invoices, process accounts and calculate and submit expense reports for the Unit or as required.
- Perform other administrative duties and support duties as directed by the Supervisor Executive Services.
- Negotiate rates with hotels as required.
- Research on Restaurants & Hotels and handle events.
- Research on gift selections & material for Executive & Corporate levels.
What we offer :
A 6 month contract with view to extension. The salary offered will be based on experience and background, and will be around € 2200,- gross a month based on full-time employment.
About the company :
An international oil & gas organization
Requirements :
We are looking for someone with 3 to 5 years of high level of secretarial/administrative experience in supporting high-level managers, directors or executives is required.
Additional requirements:
-Must be able to communicate and comprehend accurately, clearly and concisely in English. Polished telephone etiquette.
- A team player with excellent planning and organizational skills, efficient work ability, flexible attitude, and attention to detail.
- The ability to juggle multiple tasks simultaneously and ability to exercise initiative and judgment, in the performance of complex, confidential and difficult duties.
- Must possess strong work ethic and be able to adhere to company work hours, policies and standard business etiquette.
- Familiarity with and sensitivity to the history, culture and religion of the Middle East preferred.
- Ability to work on strict and short deadlines; able to set priorities and deal effectively with shifting priorities.
- Fast and accurate typing ability. Proficient in MS Word, Excel, Access and PowerPoint in the Windows environment.
- Ability to speak French or an Asian language could be an asset.
As an executive assistant you will provide a high level and highly skilled administrative and secretarial/clerical support to the Executive Services Unit or to other Executive/General Management, as required.
Additional Tasks:
- Organize office operations and procedures for the efficient flow of work within the Executive Services Unit.
- Establish and maintain effective working relations with a wide spectrum of employees, officials and the general public.
- Open, read and prioritize incoming mail.Handle routine requests on own initiative.
- Compose and type general correspondence as required by the Unit/Supervisor
- Provide typing services to the Manager, and to subordinates and visitors as required.
- Maintain appointment calendar, resolves schedule conflicts, and schedules meetings as directed.
- Coordinate planning and logistics for business trips, conferences and large meetings, ensuring that all arrangements are complete and of acceptable standards, as required.
- Receive visitors and phone calls, tactfully determines the nature of the call, and refers to appropriate individual or handles the business personally.
- Implement procedures for schedules and coordinates the processing and maintenance of record keeping and filing systems.
- Handle strictly confidential information in the most ethical/confidential manner.
- Check deadlines on incoming requests to ensure office work continues to flow smoothly.
- Verify invoices, process accounts and calculate and submit expense reports for the Unit or as required.
- Perform other administrative duties and support duties as directed by the Supervisor Executive Services.
- Negotiate rates with hotels as required.
- Research on Restaurants & Hotels and handle events.
- Research on gift selections & material for Executive & Corporate levels.
What we offer :
A 6 month contract with view to extension. The salary offered will be based on experience and background, and will be around € 2200,- gross a month based on full-time employment.
About the company :
An international oil & gas organization
Requirements :
We are looking for someone with 3 to 5 years of high level of secretarial/administrative experience in supporting high-level managers, directors or executives is required.
Additional requirements:
-Must be able to communicate and comprehend accurately, clearly and concisely in English. Polished telephone etiquette.
- A team player with excellent planning and organizational skills, efficient work ability, flexible attitude, and attention to detail.
- The ability to juggle multiple tasks simultaneously and ability to exercise initiative and judgment, in the performance of complex, confidential and difficult duties.
- Must possess strong work ethic and be able to adhere to company work hours, policies and standard business etiquette.
- Familiarity with and sensitivity to the history, culture and religion of the Middle East preferred.
- Ability to work on strict and short deadlines; able to set priorities and deal effectively with shifting priorities.
- Fast and accurate typing ability. Proficient in MS Word, Excel, Access and PowerPoint in the Windows environment.
- Ability to speak French or an Asian language could be an asset.
Due to the nature of this position, the recruiter has requested to restrict applications by location. Only candidates in the Netherlands may apply.
U kunt niet solliciteren naar deze functie omdat het niet langer actief.
